Retained Search

Retained Search from Imperium Commodity Search

We take away the guesswork and ad-hoc nature of the over-broked contingency market through our tailored retained search and selection service; providing bespoke talent partnering solutions to the Commodity industry.  

Imperium Commodity Search operate on a strict framework and workflow for our clients utlising our retained search function.  Prior to any search taking place, we take time to meet our clients and understand their business structure, culture and what makes them tick to ensure that we are not only resourcing the best passive talent in the market, but that we are screening our candidates on a fit way beyond their CV.  

A true recruitment partner has to be able to extend a brand as though they are one, and only with a true understanding of the brand can they begin to provide a true value added and suitable recruitment solution. 

Our retained searches consist of an end to end, consultative and surgical level approach which we have detailed below.  Let us be clear; retained searches guarantee a dedicated consultant and headhunter/researcher, specific to your firm and hire, until we have placed the position with you.  

Our consultants are proud to have a 100% fill rate on retained searches and back up every search with a 12-month guarantee. 

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Our Search Process:

Timeline and Project Mapping

Project Management is key to our retained searches.  Placing timescales and metrics on the search process ensures that we are working to an agreed schedule and everybody knows what to expect and when to expect it.  We will arrange a project mapping call with the hiring manager to discuss the process from start to finish, arranging interview slots and structures ahead of time. 

Imperium Edge Analytics

We work with our clients to structure retained packages that extend beyond the hire.  This may mean putting together enhanced research projects on viability of projects, market mapping or salary bench-marking to set the parameters and feasibility of a project prior to the recruitment phase.  

Managed Advertising Campaign

In the infancy of the search process, Imperium work closely with hiring managers, HR teams and colleagues of the incoming individual to put together a target advertising campaign.  Involving more than a job description, but an advert that portrays your brand, culture and growth plans to attract passive candidates who share the same motivations and goals as the business itself.

Research Team / Headhunting

A retained search means an atomic level research project, mapping competitors and looking at talent that exceeds expectations but may be “passive”.  We involve our research team from day one, utilising their deep experience on x-ray, Boolean and deep data searches to identify talent that may not be in the public arena through targeted headhunts, extraction methods and referrals.


Screening takes place from the research phase, identifying a suitable pool of candidates to target and extract for the position.  Our consultants deep screen candidates across their professional suitability, experience, culture, motivations and long term career goals to ensure an accurate match with the needs of our client. 

Filtering / Shortlisting

From our screening process, we then go back and do a deep dive into each candidate, the screening notes and information to filter the list into a shortlist which we present to the client for their review.  This brings our initial research findings from circa 100 candidates down to a final shortlist of 8-12 candidates dependent on our clients requirements.

CV Introduction / Cover Notes

We believe a CV shows more than just text and images.  It offers an insight into a candidates mindset, attention to detail and personality.  We add a detailed coversheet to our candidates CV’s identifying their key facts, figures, notice period and our screening comments to give our clients a quick reference guide.  We don’t, however, doctor or edit the candidates CV, giving you a clear and unadulterated view of the candidates profile. 

Video / Face to Face Interviews

Once we have discussed our shortlist with our clients and they have made a decision on the candidates with whom they’d like to speak, we assist in arranging interviews and can arrange for videos to take place where a candidate is internationally based.  Our consultants can also assist on arranging flights/hotels for international candidates to meet the team face to face. 

Offer / Contract

At offer stage, our consultants can talk the client through contracts preparation, salary expectations and bonus structure where needed and present the offer to the candidate and run them through the contract/details.  We act as an intermediary during the offer stage to ensure the relationship between client and candidate remains unaffected by negotiations. 

Guarantee / Free Replacement

Once the offer is accepted and our candidate begins working with you, should the candidate leave for any reason (except redundancy) for a period of 12 months, Imperium Commodity Search offer a free replacement from the shortlist at no extra fee; guaranteeing the security of the team/organisation in the event of an engagement not working out.  To date, we have never had to utilise this backstop, but we include it in all of our retained searches for our clients peace of mind. 

Retained Payment Structure

Most recruitment firms charge in thirds for their retained searches.  This includes a payment to produce a shortlist on top of the engagement fee.  This means that clients have paid 66% of the fee before they’ve even spoken to a candidate.  We do not believe that represents good value to our clients and prefer to back ourselves on success.  We only charge 33% of the fee on engagement, and that covers shortlist and interview costs in one.  The remainder of the fee is only due on success.  

In collaboration with Imperium Edge

Many of our clients choose to utilise our Edge products alongside retained searches.  We bespoke our products to our clients needs and are often able to build a recruitment package for a specific project, hire or ongoing recruitment activity. 

Our consultants and research team work hand in hand to operate both functions to the full complement of each other.  Our researchers and consultants even sit together for the duration of a project to ensure full collaboration. 

To inquire about utilising our Imperium Edge Analytics please contact one of our consultants on +44 (0) 203 927 5090 or email us at

To see the power of our Imperium Edge products, please click here

What makes our Retained Search service unique?

  • 12 month replacement guarantee on all retained placements
  • Transparent shortlisting, market mapping and research stage; we allow our clients access to the data and research we generate as part of the search
  • Collaboration; our clients are critical to the success of a search and we work together on ideas, potential targets and best practice to ensure the highest success rates possible
  • 100% retention rate; we have a 100% retention rate on retained placements to date
  • Sustainability at the heart of the recruitment process.  We plant trees for clients that choose our sustainability offering
  • Multiple points of contact.  Unlike many of our peers, you will be assigned a search team for your recruitment project, not just an individual.

We are also proud to offer our sustainable search option to all of our retained clients at no extra cost.  Read more about this here: Imperium Sustainability

We have created a recruitment product that benefits tree planting, carbon neutrality and creates carbon credits from our top line revenue, ensuring our clients have access to this industry first service at no extra cost to their recruitment projects.

A quick look at our Retained Search & ESG features:

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